Brightspace Roles and Permissions

Administrator tasks

Instructor/Course Manager Type Roles

Role and Use Cases

Course Level Permissions

Access Restrictions

Instructor

Instructor is the default role assigned to any instructor assigned to teach a course in CS9

The Instructor is the manager of the course.

Instructors can add/edit/manage all the content and activities of the course and perform all grading functions.

Appears in Classlist as “Instructor”

Uses: Instructors are automatically enrolled in academic courses via CS9.

Do NOT manually enroll users into any academic or non-academic courses with this role.

Announcements — full access

Assignments and Assignment grading–full access

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Content– full access’

Course Builder–full access

Course Offering Information – can edit course name, active status, and start and end dates

Discussions– full access

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – full access

Import/Export/Copy Components –full access

Intelligent Agents–full access

Manage Dates–full access

Manage Files–full access

Quick eval–full access

Navigation–full access

Quizzes– full access

Rubrics–full access

Surveys–full access

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot impersonate users

Cannot Enroll or Unenroll users

Cannot manage Competencies or Standards (Learning Outcomes)

Cannot create or manage widgets for homepages

Online Instructor

Copy of the Instructor role, but without the ability to manage the Navbar.

Online Instructor is the default role assigned to any instructor assigned to teach an asynchronous or synchronous online course in CS9

The Online Instructor is the manager of the course.

Online Instructors can add/edit/manage all the content and activities of the course and perform all grading functions.

Appears in Classlist as “Online Instructor”

Uses: Online Instructors are automatically enrolled in academic courses via CS9.

Role was developed by Online Learning team with Syed in order to make sure OL instructors don’t change navbar or homepage to maintain consistency.

Do NOT manually enroll users into any academic or non-academic courses with this role.

Announcements — full access

Assignments and Assignment grading–full access

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Content– full access

Course Builder–full access

Course Offering Information – can edit course name, active status, and start and end dates

Discussions– full access

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – full access

Import/Export/Copy Components –full access

Intelligent Agents–full access

Manage Dates–full access

Manage Files–full access

Quick eval–full access

Quizzes– full access

Rubrics–full access

Surveys–full access

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot impersonate users

Cannot Enroll or Unenroll users

Cannot manage Competencies or Standards (Learning Outcomes)

Cannot create or manage widgets for homepages

Cannot edit or manage the Navigation

Teaching Assistant

Exact copy of the Instructor role

Teaching Assistants can manage the course.

Teaching Assistants can add/edit/manage all the content and activities of the course and perform all grading functions.

Appears in Classlist as “Teaching Assistant”

Uses: Typically used for enrolling substitute instructors or manually enrolling assigned instructors into course while waiting to be officially assigned to the course in CS9; also used for clinical instructors in nursing courses; anyone else requesting instructor-type access to an Academic course

It is OKAY to manually enroll users into academic courses with this role.

This role is not for tutors or Access center staff.

Announcements — full access

Assignments and Assignment grading–full access

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Content– full access’

Course Builder–full access

Course Offering Information – can edit course name, active status, and start and end dates

Discussions– full access

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – full access

Import/Export/Copy Components –full access

Intelligent Agents–full access

Manage Dates–full access

Manage Files–full access

Quick eval–full access

Navigation–full access

Quizzes– full access

Rubrics–full access

Surveys–full access

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot impersonate users

Cannot Enroll or Unenroll users

Cannot manage Competencies or Standards (Learning Outcomes)

Cannot create or manage widgets for homepages

Guest Instructor

Exact copy of the Instructor role

Guest Instructor can manage the course.

Guest Instructors can add/edit/manage all the content and activities of the course and perform all grading functions.

Appears in Classlist as “Guest Instructor “

Uses: Used for vendor-use who need instructor-type access to a course

Announcements — full access

Assignments and Assignment grading–full access

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Content– full access’

Course Builder–full access

Course Offering Information – can edit course name, active status, and start and end dates

Discussions– full access

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – full access

Import/Export/Copy Components –full access

Intelligent Agents–full access

Manage Dates–full access

Manage Files–full access

Quick eval–full access

Navigation–full access

Quizzes– full access

Rubrics–full access

Surveys–full access

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot impersonate users

Cannot Enroll or Unenroll users

Cannot manage Competencies or Standards (Learning Outcomes)

Cannot create or manage widgets for homepages

Competencies Coordinator

Copy of the Instructor role with added ability to manage and align Competencies and Standards (Learning Outcomes)

Competencies Coordinator can manage the course.

Competencies Coordinator can add/edit/manage all the content and activities of the course and perform all grading functions.

Appears in Classlist as “Competencies Coordinator”

Uses: Used only for pilot projects with the Competency or Standards tool.

[role developed by Elissa Tobin, until its decided to turn the tool on for all instructor-type roles]

Do NOT manually enroll users with this role unless you’re aware of or involved in a pilot project.

Announcements — full access

Assignments and Assignment grading–full access

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Competencies – full access

Content– full access

Course Builder–full access

Course Offering Information – can edit course name, active status, and start and end dates

Discussions– full access

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – full access

Import/Export/Copy Components –full access

Intelligent Agents–full access

Manage Dates–full access

Manage Files–full access

Quick eval–full access

Navigation–full access

Quizzes– full access

Rubrics–full access

Standards (Learning Outcomes)– full access

Surveys–full access

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot impersonate users

Cannot Enroll or Unenroll users

Cannot create or manage widgets for homepages

Can manage and align Competencies & Standards (Learning Outcomes)

Super Leader

Copy of the Instructor role with added ability to enroll Participants and Leaders into non-academic courses.

Super Leaders can manage the course.

Super Leaders can add/edit/manage all the content and activities of the course and perform all grading functions.

Appears in Classlist as “Super Leader”

Uses: Used when enrolling an ‘Owner’ or ‘Owners’ of community / non-academic courses. Users with this role can then manually enroll other Leaders and Participants into the non-academic course. (can be use with Master courses, since those are non-academic courses)

Do NOT manually enroll users into academic courses with this role.

Announcements — full access

Assignments and Assignment grading–full access

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Content– full access’

Course Builder–full access

Course Offering Information – can edit course name, active status, and start and end dates

Discussions– full access

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – full access

Import/Export/Copy Components –full access

Intelligent Agents–full access

Manage Dates–full access

Manage Files–full access

Quick eval–full access

Navigation–full access

Quizzes– full access

Rubrics–full access

Surveys–full access

Tools–full access

Enrolling Users – can enroll Participants and Leaders

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot impersonate users

Can Enroll & Unenroll Participants and Leaders

Cannot manage Competencies or Standards (Learning Outcomes)

Cannot create or manage widgets for homepages

Leader

Exact copy of the Instructor role

Leaders can manage the course.

Leaders can add/edit/manage all the content and activities of the course and perform all grading functions.

Appears in Classlist as “Leader”

Uses: Used when enrolling ‘instructor-type’ users into community / non-academic courses who need to manage the course, add content, activities, etc. The only difference between this and Super Leader is the ability for Super Leader to enroll users into the course. (can be use with Master courses, since those are non-academic courses)

Do NOT manually enroll users into academic courses with this role.

Announcements — full access

Assignments and Assignment grading–full access

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Content– full access’

Course Builder–full access

Course Offering Information – can edit course name, active status, and start and end dates

Discussions– full access

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – full access

Import/Export/Copy Components –full access

Intelligent Agents–full access

Manage Dates–full access

Manage Files–full access

Quick eval–full access

Navigation–full access

Quizzes– full access

Rubrics–full access

Surveys–full access

Tools–full access

Enrolling Users – can enroll Participants and Leaders

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot impersonate users

Can Enroll & Unenroll Participants and Leaders

Cannot manage Competencies or Standards (Learning Outcomes)

Cannot create or manage widgets for homepages

Facilitator

Facilitators are able to view course content, view and grade assignments and grade other activities.

Facilitators can also communicate with students through discussions and email.

Facilitators cannot add/edit/delete content. Facilitators cannot create/edit/delete Assignments, but they can view and grade Assignment submissions.
Facilitators cannot add or delete Quizzes, but they can edit them and view student attempts for grading.
Facilitators cannot create Discussions, but they can edit them and view submissions for grading.

Appears in Classlist as “Facilitator”

Uses: Used when enrolling ‘instructor-type’ users that should be able to grade but should not delete/change course content or activities.

This role has been developed over time by Elissa Tobin and Syed Abedi.

Its been used for the following two use cases:

When the English Placement Test was in Brightspace from 2020 to 2022, english graders and testing staff were enrolled as Facilitators so they could access results and grade student work but could not change or delete the course content.

TR English/Communication department has “readers” that get added to academic courses at end of term to evaluate student work on an end of term assignment. So they need to be able to evaluate assignments with a rubric, but not be able to accidentally edit or delete the course setup.

Announcements — full access

Assignments – view submissions for grading only

Awards– full access

Calendar– full access

Checklists– full access

Classlist– full access

Class Progress– full access

Content– view only

Course Builder–no access

Course Offering Information – view only

Discussions– edit/delete/view/respond/grade (cannot create)

Grades and Grading– full access

Groups and Group enrollments– full access

Homepages – no access

Import/Export/Copy Components –no access

Intelligent Agents–no access

Manage Dates–full access

Manage Files–some access

Quick eval–full access

Navigation–no access

Quizzes– edit/view/grade (cannot create or delete)

Rubrics–view only

Surveys–edit/view/grade (cannot create or delete)

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot edit homepages or navigation

Cannot enroll users

Cannot edit course offering information

Cannot import/export/copy components

Cannot Edit/Add/Delete Content

Cannot use Course Builder

Cannot create/edit/delete Assignments

Cannot create/delete Quizzes

Cannot create Discussions

Cannot access Intelligent Agents

Cannot create/edit/delete Rubrics

Assessor (Assgn)

Originally copied from Facilitator role, but with very limited permissions at course offering level

Only has access to Assignments (view, edit, grade), Rubrics (view, edit, grade with), Competencies (normal instructor access), and Import/Export/Copy Components

No access to Announcements, Content, Grades, Quizzes, Discussions, or anything else other than what is listed above.

User does not appear in Classlist

Uses: Created especially for two groups at TR. Initially created for their ISLO assessment project for Writing Communication.
They wanted users to be able to access identified courses but only be able to see and grade the student’s submitted assignments, nothing else.

See project: TR ISLO Assessment (Elissa Tobin, Jen Asimow, Brandon Bumstead)

What the user with this role has to do: User with this role would be explicitly enrolled into identified courses with also a new user account (tr-assessor). They will import the rubric into the course, edit and attach it to the identified assignment, and score with the rubric.

Announcements — no access

Assignments – full access

Awards– no access

Calendar– no access

Checklists– no access

Classlist– no access

Class Progress– no access

Content– no access

Course Builder– no access

Course Offering Information – no access

Discussions– no access

Grades and Grading– no access

Groups and Group enrollments– no access

Homepages – no access

Import/Export/Copy Components –full access

Intelligent Agents–no access

Manage Dates–no access

Manage Files– no access

Quick eval– no access

Navigation–no access

Quizzes– no access

Rubrics–full access

Surveys– no access

Tools– no access

Role switch – no access

Cannot View any tools other than those identified (No announcements, Content, Quizzes, Discussions, Grades, etc etc)

Course Reviewer

Copy of Facilitator role but with more limited access.

This role is mostly Read-only. Cannot manage Content, Assignments, Discussions, Quizzes, Dates. Cannot see Assignment Submissions.

Course Reviewers can communicate with students through discussions and email

Course Reviewers cannot add/edit/delete content.
Course Reviewers cannot create/edit/delete Assignments, but they can view title and instructions if posted in Content.
Course Reviewers cannot add or delete Quizzes, but they can edit them and view student attempts for grading.
Course Reviewers cannot create Discussions, but they can view them, view submissions for grading, and post to them.

Appears in Classlist as “Course Reviewer”

Uses: Used when enrolling ‘instructor-type’ users for the purpose of reviewing a course’s design/layout/setup. Should not be used in academic courses with actual students unless it is okay for the user to see student grades and some student work. 

Announcements — view only

Assignments – view titles only (can view instructions from Content only if the assignment is in Content)

Awards– full access

Calendar– full access

Checklists– view only (only if they are in Content; no tool access)

Classlist– full access

Class Progress– full access

Content– view only

Course Builder–no access

Course Offering Information – view only

Discussions– view/respond/grade (cannot create)

Grades and Grading– full access (except cannot view student assignment submissions)

Groups and Group enrollments– full access

Homepages – no access

Import/Export/Copy Components –no access

Intelligent Agents–no access

Manage Dates–no access

Manage Files–read-only

Quick eval–partial access since cannot view assignment submissions (maybe remove this access?)

Navigation–no access

Quizzes– edit/view/grade (cannot create or delete)

Rubrics–view only

Surveys–edit/view/grade (cannot create or delete)

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot edit homepages or navigation

Cannot enroll users

Cannot edit course offering information

Cannot import/export/copy components

Cannot Edit/Add/Delete Content

Cannot use Course Builder

Cannot create/edit/delete Assignments

Cannot view student submissions to Assignments

Cannot create/delete Quizzes

Cannot create/Delete Discussions

Cannot access Intelligent Agents

Cannot create/edit/delete Rubrics

Master Course Copier

Copy of Facilitator role but with more limited access.

Might need to review this role and delete if duplicated??

Main difference between this role and the Course Reviewer role is the access to Import/Export/Copy Components.

This role is mostly Read-only. Cannot manage Content, Assignments, Discussions, Quizzes, Dates. Can view Assignment and Discussion submissions, but cannot view Quiz Submissions.

Master Course Copier can communicate with students through discussions and email

Master Course Copier cannot add/edit/delete content.
Master Course Copier cannot create/edit/delete Assignments, but they can view title (and instructions if posted in Content) and student submissions for grading.
Master Course Copier cannot add, edit, view or delete Quizzes. They can see the titles, but cannot view student attempts
Master Course Copier cannot create Discussions, but they can view them, view submissions for grading, and post to them.

Appears in Classlist as “Master Course Copier”

Uses: The purpose of this role was originally for users to be added to master courses to view the course design and content and copy out of the course into their own, but to not be able to delete or manage anything. So like for resource courses or master courses

This role was originally developed by E. Tobin.

Its been used for the following use cases:

Taxi/Limo instructors to be able to copy out the master course without being able to edit the course.

TR English/Comm department used in their resource courses

Announcements — view only

Assignments – view titles(can view instructions from Content only if the assignment is in Content), and view and grade student submissions

Awards– full access

Calendar– full access

Checklists– view only (only if they are in Content; no tool access)

Classlist– full access

Class Progress– full access

Content– view only

Course Builder–no access

Course Offering Information – view only

Discussions– view/edit/respond/grade (cannot create or delete)

Grades and Grading– partial access. Can enter grades. But cannot create/edit/delete grade items, and cannot view student quiz attempts

Groups and Group enrollments– full access

Homepages – no access

Import/Export/Copy Components –full access

Intelligent Agents–no access

Manage Dates–partial access – calendar only

Manage Files–partial access

Quick eval–no access

Navigation–no access

Quizzes– limited access (can only view title)

Rubrics–view only

Surveys–view/grade only (cannot create, edit or delete)

Tools–full access

Role switch – View As: Student, Guest Student, Participant, Tutor, Notetaker, Sign Language Interpreter, Staff

Cannot edit homepages or navigation

Cannot enroll users

Cannot edit course offering information

Cannot Edit/Add/Delete Content

Cannot use Course Builder

Cannot create/edit/delete Assignments

Cannot create/edit/view/delete Quizzes

Cannot create/delete Discussions

Cannot access Intelligent Agents

Cannot create/edit/delete Rubrics

Student-Type Roles

Role and Use Cases

Course Level Permissions

Access Restrictions

Student

Student role is the default role assigned to formally registered students in CS9.

Students are able to view course content, participate in, submit, complete activities, and to see their own grades (if made visible by the instructor).

Students can communicate via email from the Classlist

This role appears in classlist and gradebook

Uses: Default role assigned to all registered students in academic CS9 courses.

Do NOT manually enroll users into any academic or non-academic courses with this role.

Announcements–view

Assignments–view and submit

Calendar–view

Checklists–view and complete (if used by instructor)

Content – view and download

Grades and Class Progress–view own only

Classlist and Group Enrollments–view and email

Discussions–view and post to

Quizzes and Surveys–view and take

Rubrics–view (if made visible by instructor)

Cannot edit/delete content

Cannot impersonate any users

Cannot access inactive courses

Participant

Exact copy of Student role.

Participants are able to view course content, participate in, submit, complete activities, and to see their own grades (if made visible by the instructor).

Participants can communicate via email from the Classlist

This role appears in classlist and gradebook

Uses: Used when enrolling student-type’ users into community / non-academic courses who need to view, participate in and complete activities, etc.

Do NOT enroll users into academic courses with this role.

Announcements–view

Assignments–view and submit

Calendar–view

Checklists–view and complete (if used by instructor)

Content – view and download

Grades and Class Progress–view own only

Classlist and Group Enrollments–view and email

Discussions–view and post to

Quizzes and Surveys–view and take

Rubrics–view (if made visible by instructor)

Cannot edit/delete content

Cannot impersonate any users

Cannot access inactive courses

Guest Student

Exact copy of Student role.

Guest Students are able to view course content, participate in, submit, complete activities, and to see their own grades

This role appears in classlist as “Guest Student”

Uses: Used when enrolling vendors needing Student access in non-academic courses.

Announcements–view

Assignments–view and submit

Calendar–view

Checklists–view and complete (if used by instructor)

Content – view and download

Grades and Class Progress–view own only

Classlist and Group Enrollments–view and email

Discussions–view and post to

Quizzes and Surveys–view and take

Rubrics–view (if made visible by instructor)

Cannot edit/delete content

Cannot impersonate any users

Cannot access inactive courses

Staff-Type Roles (Tutor, Notetaker, Interpreter)

 

Role and Use Cases

Course Level Permissions

Access Restrictions

Tutor

Copy of Student role except without ability to view or take Quizzes, nor view or appear in Grades

Tutors are able to view course content as a student would but cannot complete activities nor view other student work (other than in the discussion tool)

Tutors can communicate via email from the Classlist

This role appears in classlist as “Tutor”

This role does not appear in Grades

 

Uses: Typically used to enroll embedded tutor staff into academic courses

Announcements–view

Assignments–view and submit 

Calendar–view

Checklists–view (if used by instructor)

Content – view and download

Grades–no access

Class Progress–view own only 

Classlist and Group Enrollments–view and email

Discussions–view and post to

Quizzes and Surveys–view titles only

Rubrics–view (if made visible by instructor)

Cannot edit/delete content

Cannot view or take Quizzes or Surveys

Cannot receive grades

Cannot impersonate any users

Cannot access inactive courses

Notetaker

Exact copy of Tutor role

Able to view course content as a student would but cannot complete activities nor view other student work (other than in the discussion tool)

Can communicate via email from the Classlist

This role appears in classlist as “Notetaker”

This role does not appear in Grades

 

Uses: Used to enroll Notetakers from the ACCESS center to support students with accommodations

Announcements–view

Assignments–view and submit

Calendar–view

Checklists–view (if used by instructor)

Content – view and download

Grades–no access

Class Progress–view own only 

Classlist and Group Enrollments–view and email

Discussions–view and post to

Quizzes and Surveys–view titles only

Rubrics–view (if made visible by instructor)

Cannot edit/delete content

Cannot view or take Quizzes or Surveys

Cannot receive grades

Cannot impersonate any users

Cannot access inactive courses

Sign Language Interpreter

Exact copy of Tutor role

Able to view course content as a student would but cannot complete activities nor view other student work (other than in the discussion tool)

Can communicate via email from the Classlist

This role appears in classlist as “Sign Language Interpreter”

This role does not appear in Grades

 

Uses: Used to enroll Sign Language Interpreters from the ACCESS center to support students with accommodations

 

Announcements–view

Assignments–view and submit 

Calendar–view

Checklists–view (if used by instructor)

Content – view and download

Grades–no access

Class Progress–view own only 

Classlist and Group Enrollments–view and email

Discussions–view and post to

Quizzes and Surveys–view titles only

Rubrics–view (if made visible by instructor)

Cannot edit/delete content

Cannot view or take Quizzes or Surveys

Cannot receive grades

Cannot impersonate any users

Cannot access inactive courses

Last updated byElissa Tobin on August 31, 2023
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