Table of Contents


Local Recordings

You might use Youtube as or a video editing tool. 

You  have different options for depending on where your recording was saved. 

Cloud Recordings

Go to

In Zoom, go to My Recordings. Select the desired recording and edit the recording.


Local Recordings

Save or upload your recordings to a cloud file sharing service, like OneDrive, Dropbox, Box, or Google Drive and share the link.

Cloud Recordings

In Zoom, go to My Recordings.  Under the desired recording, click Share.  The pop up will have the recording link to share.

Mitigating my Zoom meeting disruptions

Managing Zoom Meetings  

Classroom management in this unfamiliar virtual world may seem unattainable, but with some Zoom settings and meeting features, you may gain some control. When your setting up your meeting, you may want to use a waiting room or lock meeting after five minutes. During the meeting, you or your co-host might disable everyone’s audio, limit the chat, limit screen sharing,  ask students to use their full names, or remove a user.


Rules for Hosting Virtual Meetings

  1. Practice, practice, practice.
  2. Invite participants, but Do Not Share your meeting link on Social Media.
  3. Have a co-host.
  4. Be kind to yourself.
  5. Have fun!

Setting up your meeting 

When setting up your meeting, consider these options: 

Turning off audio for participants on entry 

Meeting options:  Mute participants upon entry: enabling this will keep participants on mute when they enter until they un-mute themselves. Disabling this will un-mute all participants upon entry until they mute themselves. 

Waiting Room authentication Better solution! 


Meeting options: Enable waiting room: enabling the waiting room will put all students into a waiting room until you as the host invite them in one at a time or all at once.  This is a useful setting when scheduling virtual office hours. 

Requiring meeting password -Another hurdle? 

Meeting options:  Require a meeting password: enabling this would require users to enter a password that you will need to share with attendees. 

image of zoom interface and scheduling a new meeting

As a Host iMeeting 


How do I use the Security Icon in the meeting?

In your Zoom main navbar, there is a shield.  That is the Security Icon. 

You can:

  • Lock meeting after it has started.

  • Control who can Chat. 
  • Allow/Disable Screen Share.

  • Rename Themselves.

Zoom Security Icon

Hodo I remove someone from a meeting?

On the Participant screen next the name, click MORE select REMOVE 


How do I turn off participant audio in the meeting? 

On the Participant screen next the name, click on microphone 



How do I halt a participant screen share?  

On the bottom NavBar, click on carat(^) next to the Green SHARE-> STOP PARTICPANTS SCREEN SHARE 


On the top menu. Click on VIEW OPTIONS -> STOP SHARING  

How do I control Annotations?

You and your attendees may mark up content during screen share. You can disable the annotation feature in your Zoom settings to prevent people from writing all over the screens.

Use the Annotations NavBar to control the screen annotations.  It is in a disappearing menu(mouse over to find it) at the top in the main window of Zoom.

  • Clear Annotations

Clear Annotations
  • Stop Annotations

Stop Annotations

Students will go to the assignment tool (Assessments–>Assignments

Assessments link in Nav Bar

Locate the assignment.

Follow feedback links.

Create a space where students can write privately over time by using Discussions and Groups.

1. Create a single-user group that uses a Discussion.

Go to CourseAdmin->Groups->New Category-> fill out form:  Name the category, select  enrollment type as ‘Single-user, member specific groups’, and check ‘Set up discussion area’->Submit

 in Create Restricted Topics, select

->Create and Submit->Done->Save

2. Set up how the the Journal will be assessed

In the Discussions tool, edit the new Journal Topic ->Assessment tab to setup how you want to evaluate the journal or entries.

3. Make it easier for students to find their journal. Place link in Content

In Content, select the module and add Existing Activities->Discussions->Select the journal Forum

Related Articles:

  1. Groups
  2.  discussions
  3.  contnt

Brightspace ePortfolio is a personal portfolio tool for storing, organizing, reflecting on, and sharing items that represent your learning. You may include items such as documents, graphics, audio files, videos, presentations, and course work to demonstrate your improvement or mastery in certain areas.

You choose what items you want to include in your portfolio, how they are organized, and who you want to share them with. When you share items with your peers, mentors, or potential employers, you choose the permission to view items, edit items, see or add comments, and see or add assessments to receive feedback.

Key Terms

Artifacts are items: such as Word documents, PDFs or pictures.

Collections are Folders. You can group individual Artifacts or Items into Collections.

Presentations are web projects showcasing your items and collections.

  1. To access your e-portofolio go to the BrightSpace homepage and click on the drop down arrow next to “My BrightSpace”
  2. Select ePortofolio

ePortfolio Screen shot

The Dashboard is the landing page for ePortofolio

  • On the Dashboard page, you can add new content to your Brightspace ePortfolio, review recent activity on your items and items shared with you, and check invites from your peers.
  • Newsfeed

    • The newsfeed consolidates recent activities and those shared with you

Related articles:


Using the Course NavBar, go to Course home and then scroll down Announcements near the bottom of that webpage.  Select Create an announcement.

In the new window, create your Announcement. 

Once the announcement has been created, set the date range that this announcement will be visible to students, add (upload) a file if you wish and indicate any other restrictions that will control the viewing of this announcement.  Once you are satisfied, publish the announcement.                                           

Let’s pretend finals are creeping up on you and your students. You have provided a study guide to assist in preparing for the final. Half the students have looked at it, but half haven’t.  You would like to send an announcement, but only want the announcement to appear for those students who have not looked at the study guide.

Send an announcement with a release condition and {FirstName} replace string for personalization.

Related articles:

Release conditions allow you to create custom learning paths for students by setting conditions a student has to fulfill before being allowed to access specific course material or activities. When you attach a release condition to an item, you create rules which restrict users from seeing specific items or content until they meet certain criteria.

For example:

  • –  Students can only take the quiz for week 3 if they have received a passing grade for the quiz in week 2.
  • –  Students will not be able to see the final exam until they have submitted all the previous assignments or activities
  • –  Students are required to view the week’s materials before they can post to the week’s discussion topic. 
  • –  Students who received a passing grade item on an activity will be able to submit to an extra credit assignment

Release conditions are available in nearly every tool or item type in Brightspace including Content, Assignments, Quizzes, Discussions, Announcements, Awards, Intelligent Agents and more.

To Setup Release Conditions

In Content, click the drop down arrow next to the topic name or the module name you wish to attach a release condition, and select Edit Properties in Place, then click into the Add Dates and Restrictions section to “create and attach” release conditions.
In the Assignments, Discussions or Quizzes tool, click on the drop down arrow next to the item name and select Edit, then click on the Restrictions tab to create an attach release conditions.

1.  Click Create and Attach

image of create and attach release condition

2.  Select the Condition Type (for example, “Score on a Quiz”)

3.  Select the Condition Details (for example, Quiz name, criteria, and grade)

4.  Click Create

image of quiz score condition

5.  You can add additional criteria if desired. Select whether you want all conditions or any conditions to be met, and then click Update.

image of release condition setting
image of existing release condition

For additional details and a complete list of Release Condition Types, visit the Brightspace documentation.

Create a private group discussion for each student. Put the Discussion in Content through Existing Activities

You may want to use Quicklinks in Announcements to link to the journal.

Replace Strings allow instructors to personalize course content and communication in Brightspace by incorporating the student’s name, for example, into announcements, content, or intelligent agent templates. Essentially, anywhere you find the HTML Editor*.  The use of replace strings can help the instructor build better relationships with students, increase engagement levels, and improve the overall learning experience.

Replace strings are particularly useful within the following:

  • –  Announcements
  • –  Content descriptions (modules, topics, etc.)
  • –  Intelligent Agent templates
  • –  Grades when adding bulk feedback
In your HTML Editor, use the curly bracket {} to enclose the string of text.
Here is an example of an announcement using the {FirstName} replace string and the {OrgUnitName} replace string.
example of replace string in use

Most Common Replace Strings for Announcements, Content and Topics

Replace StringDescriptionExample
{FirstName}first nameJohn
{LastName}last nameSmith
{UserName}CCC usernamejsmith999
{ExternalEmail}CCC email
{OrgUnitName}Course nameFall 2019 English 101 A

Most Common Replace Strings for Intelligent Agents

Replace StringDescriptionFor use in
{InitiatingUser}the user that meets the agent’s criteriaEmail address field
{InitiatingUserFirstName}first name of user  that meets the agent’s criteriaEmail body
{InitiatingUserLastName}last name of user  that meets the agent’s criteriaEmail body
{LastCourseAccessDate}the date the initiating user last accessed the courseEmail subject or Email body

For more information about Replacement String options and examples, please visit this page on Brightspace Help.