Welcome to Brightspace Fall 2022

Highlights In this Newsletter:

Highlights

Beginning of Semester FAQs for Brightspace and Zoom

1.     How do I locate my courses?

2.     How do I upload my syllabus?

3.     How do I change my course start and end dates?

4.     How do I add a Zoom link and schedule Zoom class sessions

5.     How do I copy a course (or parts of a course) from last semester to this semester?

6.     How do I email my students?

7.     How do I use Grades?

8.     How to contact my students in the unlikely event that Brightspace is down?

New in Brightspace

Quizzes – New Creation Experience

Creating and editing Quizzes is now easier than ever. You are still able to use the current experience you know and love (to hate!) but you can try out the new experience this fall and wonder where this has been your whole life. Some highlights of the improvements include:

• Creating new Quizzes will look and feel similar to the newer Assignment creation experience.
• All instructions, questions, properties, settings, and evaluation options will be on one screen instead of buried within multiple tabs.
• Easily connect to the gradebook without having to create a separate grade item!
• Easily and clearly manage what you want students to see after they submit.

For more information see New Quiz Creation Experience

Quiz Setting ‘Disable Right-Click’ is no longer be available (August 2022)

“The Disable Right Click option in quizzes will be removed from Quizzes this August. The option will not be available in Quiz Setup, and existing quizzes with the setting will no longer enforce the limitation.

• This option was previously intended to allow Instructors to disable right-clicking during the time a learner was taking quiz, thus making it more difficult for learners ability to copy or print the quiz and share it with others. However, as browsers have reduced the ability for web sites to control end-user behavior, the Disable Right Click setting could not necessarily be applied to all students, and it provided a false sense of security around quiz content.”

For more information see Advanced Notice: Retirement of Quizzes “Disable Right Click” Setting.

Copy Assignments to Other Courses

Instructors are now able to copy assignments between their courses right from the Assignment tool! The copied assignment includes the following key assignment properties:

• Assignment and properties including instructions, attachments, category, and visibility
• Grade item and grade category (if used)
• Availability dates
• Rubric(s) associated with the assignment (it copies the rubric into the new course)

The following attributes are not copied:

• Instruction quicklinks, images added using ‘Insert Image’ and attachment resources created with the ‘Attach link to existing activity’ action.
• Release conditions and special access settings
• Group assignment designation
• Turnitin associations
• Content topic associations (for example, if the assignment is linked from content)

NOTE: In some cases, references to links and images that are not copied may result in broken links.

NEW – Enterprise Remote Tutoring from CCC!

 For online courses, Tutor.com has been replaced by CCC’s Enterprise Remote Tutoring. Please encourage students who may need extra help in your courses to use CCC’s very helpful Virtual and onsite Tutors and let them know about Enterprise Remote Tutoring for assistance outside regular business hours. Students can make an appointment through Navigate, or get drop-in help by going to CCC Virtual Student Services.

For more information see the CCC Announce email about Enterprise Remote Tutoring

Zoom – Reminders

Planned Deletion of older Zoom Cloud Recordings

As a reminder, Zoom cloud recordings are deleted after each semester. This is necessary to ensure that CCC remains within its contractually agreed upon disk quota on the Zoom platform. The deletion date for recordings made during the Spring 2022 semester will be Friday, September 9th, 2022. Recordings made after May 15th, 2022 will not be impacted. Please note: there are multiple ways to save or restore critical recordings.

How to preserve your Zoom cloud recordings

• Download your cloud recordings prior to the deletion date (They can be uploaded to your CCC OneDrive account or saved elsewhere).
• If you need your recording to remain accessible through the Zoom cloud link, you may recover the deleted recordings within 30 days of deletion.

Instructions 

• Download your  Zoom cloud meeting recordings
• Recover deleted meeting recordings

Tips for Zoom

• Enable Live Transcription – Enable the auto-transcription option that automatically provides captions during your class in real-time.
• For the best experience with Zoom, make sure you and your students are logged into the Zoom application before launching meetings and update your zoom application regularly.
• Review the tips on “How to control my zoom meeting” and discover more resources on zoom

What Happens if Zoom is Down?

The Zoom platform is extremely reliable (with published uptime of 100% for the last year), but in the unlikely event of an outage or other issue, you do have a backup platform: Microsoft Teams.

Please take a moment to review these two articles on accessing/using Teams in advance so that you are prepared should you need an alternative.

Upcoming Training and Drop-In Help

Access the complete list of Drop-ins* and Trainings

Zoom Link for all drop-ins: https://cccedu.zoom.us/j/91263470950

Drop-in Help for Brightspace or Zoom (starting Aug 29)

• • Mondays: 8:00-9:00pm (Mariana)
  • Wednesdays: 10:00am-11:00am (Charles)
  • Thursdays: 11:00am-12:00pm (Syed), 5:00-6:00pm (Viviana)
  • Fridays: 12:00pm-1:00pm (Elissa)
  • Adult Education – Times Vary – See calendar

*check the calendar for the most up to date information as some dates may get canceled

Request an Individual Appointment

• Schedule a 1 on 1 appointment for Brightspace or Zoom Help here

Brightspace Release Notes

Every month D2L publishes notes on new features released in Brightspace. Keep informed and see below!

• September Pre-Release Notes
• August Release Notes
• July Release Notes
• June Release Notes

Help and Resources

• CCC Helpdesk: Submit a ticket or email cohelpdesk@ccc.edu
• Knowledge Base: https://brightspaceresources.ccc.edu
• On Campus: You can reach out to any of us, no matter your college
  • Charles McSweeney, cmcsweeney@ccc.edu
  • Mariana Saba, msaba@ccc.edu
  • Elissa Tobin, etobin2@ccc.edu
  • Jack Waas, jwaas@ccc.edu (Adult Education)
  • Steven Bradford, sbradford3@ccc.edu
  • Syed Abedi, sabedi@ccc.edu
  • Adolfo Caballero, acaballero@ccc.edu
• Videos: Visit http://bit.ly/ccctube  – CCC Instructional Technology YouTube site contains CCC-created videos like a Foundations review, TII, Student overview, course copy and more for you and our students
• Training Calendar: https://brightspaceresources.ccc.edu/trainingevents/

Welcome to Brightspace Fall 2021

Highlights In this Newsletter:

• Beginning of Semester FAQs for Brightspace and Zoom
• Zoom – Reminders
• New in Brightspace – New experiences and updates
• Virtual Drop-in Help for Faculty with Brightspace and Zoom

For more help, look below or visit https://brightspaceresources.ccc.edu

Highlights

Beginning of Semester FAQs for Brightspace and Zoom

1.     How do I locate my courses?

2.     How do I upload my syllabus?

3.     How do I change my course start and end dates?

4.     How do I add a Zoom link and schedule Zoom class sessions

5.     How do I copy a course (or parts of a course) from last semester to this semester?

6.     How do I email my students?

7.     How do I use Grades?

For more help, visit https://brightspaceresources.ccc.edu

Zoom – Reminders

• Enable Live Transcription – Enable the auto-transcription option that automatically provides captions during your class in real-time. This is incredibly helpful for students who may be unable to hear clearly or who may be in a loud environment. To use this feature, enable the setting in your CCC Zoom account and then enable it during class using the CC Live Transcript setting.
• For the best experience with Zoom, make sure you and your students are logged into the Zoom application before launching meetings and update your zoom application regularly.
• Review the tips on “How to control my zoom meeting” and discover more resources on zoom
• Zoom Cloud Recordings will be deleted 30 days after the term ends. If you record your class sessions or other zoom meetings using “record to the cloud” and you want to save those recordings, please download them to avoid losing them.
  • Delete recordings you no longer need
  • Download recordings you want to save for posterity
  • Review more options for storing and sharing recordings from Zoom’s cloud

For more help, visit https://brightspaceresources.ccc.edu and search “zoom”

New in Brightspace

New Highlights Video

https://youtu.be/3SFrNUYdquU

Video includes:

• New Assignment Creation Experience
• New Assignment Evaluation Experience
• New Brightspace Editor
• New Accommodations Tool (set student quiz accommodation at course level)
• New Ally Accessibility Tool
• New Work to Do widget for students

New Student Overview of Brightspace Video:

https://youtu.be/gFErNbfhhCw

This is a student-facing video of how students navigate and experience Brightspace. Feel free to share with your students!

Explore fun & effective ways to customize your course in Brightspace

• Change your banner or customize your homepage
• Add video notes with captions
• Explore the use of ‘document templates’
• Consider using checklists to keep students on track
• Consider using different ‘completion tracking’ settings to keep students on track
• Save time by using Quick Eval to see all of your submissions that need grading in one place
• Remind students about missing assignments with personliazed emails sent through intelligent agents or use quicklinks in the grade item feedback to link directly to the missing learning activity.

For more help, visit the knowledge base.

Upcoming Training and Drop-In Help

Access the complete list of Drop-ins* and Trainings

Zoom Link for all drop-ins*: https://cccedu.zoom.us/j/91263470950

• Drop-in Help for Brightspace or Zoom

§  Mondays: 2:00-3:00pm (Mariana), 3:00pm-4:00pm (Elissa)

§  Tuesdays: 12:00-1:00pm (Viviana), 2:00pm-3:00pm (Mariana)

§  Wednesdays: 10:00am-11:00am (Charles), 11:00-12:00pm (Dale), 2:00pm-3:00pm (Mariana)

§  Thursdays: 10:00am-11:00am (Syed), 2:00-3:00pm (Viviana)

§  Fridays: 12:00pm-1:00pm (Elissa)

§ ADULT ED Drop-ins Aug 25/26: 10:00-12:00pm (Jack) – different zoom link*

*check the calendar for the most up to date information as some dates may get canceled

• Request an Individual Appointment

• • Schedule a 1 on 1 appointment for Brightspace or Zoom Help here

·        Brightspace Assessment Knowledge Base Resources

§  All About Assignments

§  All about Quizzes

§  All About Grades

Brightspace Release Notes

Every month D2L publishes notes on new features released in Brightspace. Keep informed and see below!

• August Release Notes
• July Release Notes
• June 2021 Release Notes
• May 2021 Release Notes

Help and Resources

• CCC Helpdesk: Submit a ticket or email cohelpdesk@ccc.edu
• Knowledge Base: https://brightspaceresources.ccc.edu
• On Campus: You can reach out to any of us, no matter your college
  • Charles McSweeney, cmcsweeney@ccc.edu
  • Mariana Saba, msaba@ccc.edu
  • Viviana Pena, vpena@ccc.edu
  • Dale Salzman, dsalzman1@ccc.edu
  • Elissa Tobin, etobin2@ccc.edu
  • Jack Waas, jwaas@ccc.edu (Adult Education)
  • Steven Bradford, sbradford3@ccc.edu
  • Syed Abedi, sabedi@ccc.edu
  • Adolfo Caballero, acaballero@ccc.edu
• Videos: Visit http://bit.ly/ccctube  – CCC Instructional Technology YouTube site contains CCC-created videos like a Foundations review, TII, Student overview, course copy and more for you and our students
• Training Calendar: https://brightspaceresources.ccc.edu/trainingevents/

Welcome to Brightspace Summer 2021

As you prepare for the start of the term, keep in mind that how you use Brightspace is up to you. You may choose to include announcements, add content like videos or files, tests/ quizzes, virtual discussions, assignment submissions, grades and more!

Highlights In this Newsletter:

•  D2L’s Annual Fusion Conference is virtual again, which means its FREE! Register Today
•  Beginning of Semester FAQs for Brightspace and Zoom
•  Zoom – Reminders
•  New in Brightspace – New experiences and updates
•  Virtual Drop-in Help for Faculty with Brightspace and Zoom

For more help, look below or visit https://brightspaceresources.ccc.edu   

Highlights

D2L | Fusion 2020 Conference is going virtual

D2L’s annual user conference, Fusion, will be held virtually this year, and is free of charge. This is a great opportunity for faculty and staff who would otherwise have not been able to attend. You can register at https://www.d2l.com/events/fusion/  (July 13-15 and July 20-22)

Beginning of Semester FAQs for Brightspace and Zoom

1.      How do I locate my courses?
2.      How do I upload my syllabus?
3.      How do I change my course start and end dates?
4.      How do I add a Zoom link and schedule Zoom class sessions
5.      How do I copy a course (or parts of a course) from last semester to this semester?
6.      How do I email my students?
7.      How do I use Grades?

For more help, visit https://brightspaceresources.ccc.edu

Zoom – Reminders

• Enable Live Transcription – Enable the auto-transcription option that automatically provides captions during your class in real-time. This is incredibly helpful for students who may be unable to hear clearly or who may be in a loud environment. To use this feature, enable the setting in your CCC Zoom account and then enable it during class using the CC Live Transcript setting.
• For the best experience with Zoom, make sure you and your students are logged into the Zoom application before launching meetings and update your zoom application regularly.
• Review the tips on “How to control my zoom meeting” and discover more resources on zoom
• Zoom Cloud Recordings will be deleted 30 days after the term ends. If you record your class sessions or other zoom meetings using “record to the cloud” and you want to save those recordings, please download them to avoid losing them.
  • Delete recordings you no longer need
  • Download recordings you want to save for posterity
  • Review more options for storing and sharing recordings from Zoom’s cloud

For more help, visit https://brightspaceresources.ccc.edu and search “zoom”

New in Brightspace

Work To Do Widget – NEW

There is a new widget on the Brightspace Homepage that will alert students to work upcoming and overdue. It is based on due dates and end dates that are added to Assignments, Checklists, Content, Discussions, Surveys and Quizzes. Make sure your students know that this is NOT all inclusive of work they may need to complete, as it only displays work with due dates/end dates. It is currently located on the main homepage on the right hand side under Announcements.

New Assignment Creation Experience

You can opt-into (or out-of) the new assignment creation experience. This experience will replace the current (or old) Assignment Creation Experience for everyone in December 2021. When we first turned on this tool, there were some limitations, however, many updates have been made. You can now use Turnitin and Rubrics with the new assignment creation experience.

• *You might want to wait to turn on the new creation experience if you use assignment categories or grade categories as you will have to set up those categories from the Assignment tool or Grades tool separately and not during the creation process.

If you don’t see the option above when you create an assignment, click on the small dropdown arrow in the upper right corner

New Assignment Evaluation (Grading) Experience
You can opt-into (or out of) a new assignment grading experience*. This experience will replace the current (old) evaluation experience for everyone in August 2021. In future releases, this evaluation experience will become available in additional tools such as Quizzes and Discussions. When we first turned on this tool, there were some limitations, however, many updates have been made. You can now use anonymous marking, multiple and large rubrics and group assignments with the new assignment evaluation experience.

• *You  might want to wait to turn on the new grading experience if you use Turnitin, use email/instant message tools while evaluating, or use the Edit a Copy function to annotate text or html submissions.

If you don’t see the option above when you create an assignment, click on the small dropdown arrow in the upper right corner

Set Quiz Time Accommodations at the Course Level

You can now set Quiz time accommodations for students at the course level. Prior to June 2021, quiz time accommodations could only be set at the quiz level, meaning an instructor would have to edit each quiz individually in order to add “Special Access” settings for students requiring additional time accommodations. Now, those accommodations can be set at the course level for a student from the Classlist.

Use Case: A student has accommodations for additional time (ie. 50%) on quizzes, tests, exams.

The HTML Editor will soon be replaced by the Brightspace Editor

A new Brightspace editor will replace the HTML editor in August 2021. Many improvements have been made, but it still has the features you know and love, they just might show up in a different place.

Explore fun & effective ways to customize your course in Brightspace

• Change your banner or customize your homepage
• Add video notes with captions
• Explore the use of ‘document templates’
• Consider using checklists to keep students on track
• Consider using different ‘completion tracking’ settings to keep students on track
• Save time by using Quick Eval to see all of your submissions that need grading in one place
• Remind students about missing assignments with personliazed emails sent through intelligent agents or use quicklinks in the grade item feedback to link directly to the missing learning activity.

For more help, visit the knowledge base.

Upcoming Training and Drop-In Help

Access the complete list of Drop-ins* and Trainings

Zoom Link for all drop-ins: https://cccedu.zoom.us/j/91263470950

·        Drop-in Help for Brightspace or Zoom

§  Mondays: 3:00pm-4:00pm (Elissa)

§  Tuesdays: 12:00-1:00pm (Viviana) and 2:00pm-3:00pm (Mariana)

§  Wednesdays: 10:00am-11:00am (Charles), 11:00-12:00pm (Dale), and 2:00pm-3:00pm (Viviana)

§  Thursdays: 10:00am-11:00am (Syed) and 2:00-3:00pm (Mariana)

§  Fridays: 12:00pm-1:00pm (Elissa)

*check the calendar for the most up to date information as some dates may get canceled

• Request an Individual Appointment

• • Schedule a 1 on 1 appointment for Brightspace or Zoom Help here

·        Brightspace Assessment Knowledge Base Resources

§  All About Assignments

§  All about Quizzes

§  All About Grades

What’s New in Brightspace?

Every month D2L publishes notes on new features released in Brightspace. Keep informed and see below!

·        June 2021 Release Notes

·        May 2021 Release Notes

·        April 2021 Release Notes

·        March 2021 Release Notes

Help and Resources

• CCC Helpdesk: Submit a ticket or email cohelpdesk@ccc.edu
• Knowledge Base: https://brightspaceresources.ccc.edu
• On Campus: You can reach out to any of us, no matter your college
  • Charles McSweeney, cmcsweeney@ccc.edu
  • Mariana Saba, msaba@ccc.edu
  • Viviana Pena, vpena@ccc.edu
  • Dale Salzman, dsalzman1@ccc.edu
  • Elissa Tobin, etobin2@ccc.edu 
  • Selom Assignon, sassignon@ccc.edu
  • Steven Bradford, sbradford3@ccc.edu
  • Syed Abedi, sabedi@ccc.edu
  • Adolfo Caballero, acaballero@ccc.edu

·        Videos: Visit http://bit.ly/ccctube  – CCC Instructional Technology YouTube site contains CCC-created videos like a Foundations review, TII, Student overview, course copy and more for you and our students

·        Training Calendar: https://brightspaceresources.ccc.edu/trainingevents/